CMMS and Office Administrator

August 1, 2019

Compassion-First Pet Hospitals is searching for a new team member to join our facilities team!

In this role, you will be involved in facility operations for all our CFPH network locations within the US locations. Roles/Skills needed will include, but may not be limited to the following:

CMMS Administrator – manage CMMS data for CFPH network of hospitals which will include:

  • New Site Implementations – organize new site build activities, working with hospital staff and CMMS applications specialists setting up floorplans, fixed assets and user IDs.
  • Documentation – distribution of performance reports, warranty and service contracts.
  • Asset Management – ensuring equipment assets are updated and documented appropriately. Participate in asset collection gathering and valuations. This requires on-site visits and ability to work in hectic situations.
  • Training – provide CMMS user training for the CFPH facility management community. This includes writing and distributing training materials.

Service Contract Administration – manage service contract database for the CFPH network:

  • Contracts – review and understand basic contract terms
  • New Vendors – obtain W9 and COI when necessary which involves communication with vendors, Finance and Accounts Payable to expedite vendor setup.
  • Contract Life Cycle – handle new contracts, renewals and terminations including termination letters. Ensure contract information is properly distributed.

Transportation – manage CFPH vehicle database:

  • Vehicles – update corporate vehicle information for network which includes registrations and inspection notifications.
  • EZ-Pass – ordering, retiring and distributing EZ-Pass transponders and maintain EZ-Pass data.
  • Insurance – work with corporate insurance administrator to ensure all vehicles are covered and documentation is up to date and distributed.

Safety & Compliance – participate in corporate safety and compliance programs:

  • Health & Safety – work with H&S to support programs as related to equipment safety.
  • Compliance – participate in setting up compliance programs for medical and infrastructure equipment.

Required Skills:

  • Proficient in MS suite with emphasis on Word, Excel and Outlook.
  • Electronic file management
  • Able to communicate succinctly both written and verbally.
  • Organize travel arrangements and preparations for site visits.

Preferred Additional Requirements:

  • Knowledge of and ability to identify basic types of medical equipment.
  • Basic understanding clinical terms and procedures.
  • Knowledge of safety and compliance measures as it pertains to medical procedures, medical and hazardous waste and equipment operation.
  • Must be able to travel. Travel could be frequent and extensive.
  • Must have valid and clean driving record
  • Must pass background and drug screening process

This is a full-time position with a required work location of Tinton Falls, NJ.

Compassion-First Pet Hospitals offers a diverse benefit package to all of it’s full-time employees including: Medical, Dental and Vision, Disability and Life, 401k Plan with match, Paid time off and sick leave.

If this looks like a great opportunity for you, we would love to hear from you!

Please send resume and cover letter to our recruiter: Jana Davidson